AI co-pilot

How AI grounding works

Which CRM signals power Ask Flow and AI Agents — and how to keep suggestions accurate.

5 min readUpdated June 2026

Grounding sources

  • Emails synced to Inbox and logged on timeline
  • Calls, voicemails, recordings, and AI summaries
  • Meetings and calendar events on Schedule
  • Notes, tasks, stage changes, and form submissions
  • Cadence step outcomes and skip reasons

What is not included

  • Other reps' private drafts until sent
  • Deleted records in Trash
  • External web unless enrichment explicitly ran

Improve suggestion quality

  • Log calls and meetings on the lead timeline
  • Keep stages current on deals
  • Connect email and calendar so inbound activity syncs
  • Use verification before relying on automated SMS/email

Credits and models

  • Chat and summaries consume workspace credits
  • Enrichment uses research-grade models — higher credit cost
  • See /docs/settings/billing/ for balance

Common issues

  • Stale suggestions — add a fresh note or email after major change
  • Missing context — mailbox or calendar not connected
  • Hallucinated detail — verify against timeline before acting

Ready to try this in FlowForce?

Start free — set up your workspace and follow along with this guide.