Connect email and calendar

Connect Gmail or Microsoft 365 via OAuth, plus calendar, so you can send and sync from Flowforce.

7 min readUpdated June 2026

Before you begin

  • Calendar connection is required for the setup guide
  • Personal mailbox OAuth requires Pro (or workspace policy allowing it)
  • Use a Google Workspace or Microsoft 365 admin account if your IT restricts OAuth apps
Video walkthrough placeholder for connecting calendar, email, and optional meeting integrations in Flowforce.
Video: Connect email and calendar
Video walkthrough placeholder for connecting calendar, email, and optional meeting integrations in Flowforce.

Connect calendar

  • 1. Open Integrations (/dashboard/integrations)
  • 2. Choose Google Calendar, Outlook Calendar, or Calendly
  • 3. Complete OAuth and pick calendars to sync
  • 4. Open Schedule and confirm events appear
Integrations hub with Google Calendar, Outlook Calendar, and Calendly connection cards.
Integrations hub with Google Calendar, Outlook Calendar, and Calendly connection cards.
Connected calendar settings showing selected calendars and sync status.
Connected calendar settings showing selected calendars and sync status.
Schedule page showing synced meetings after calendar connection.
Schedule page showing synced meetings after calendar connection.

Connect email

  • 1. Integrations → Email Integration (/dashboard/integrations/email)
  • 2. Add Gmail, Microsoft 365, or IMAP mailbox
  • 3. Wait for initial sync — open Inbox (/dashboard/inbox)
  • 4. Send an internal test; confirm it appears on a contact or lead timeline when linked
Email integration page with options to connect Gmail, Microsoft 365, or IMAP.
Email integration page with options to connect Gmail, Microsoft 365, or IMAP.
Inbox page showing synced email conversations after mailbox connection.
Inbox page showing synced email conversations after mailbox connection.
Contact or lead timeline showing a linked email conversation.
Contact or lead timeline showing a linked email conversation.

Optional integrations

  • Google Meet, Microsoft Teams, or Zoom for meeting links
  • Calendly for external booking
  • Phone & SMS and Meta Lead Ads — see Integrations hub

What you should see

Connected calendar events should appear on Schedule. Connected mailbox conversations should appear in Inbox, and linked conversations should appear on the contact or lead timeline.

Common issues

  • OAuth access denied — IT must allow the Flowforce app; try incognito to rule out wrong Google account
  • Mail not syncing — reconnect mailbox; check Inbox filters
  • Calendar empty — confirm the correct calendar is selected in integration settings

Ready to try this in FlowForce?

Start free — set up your workspace and follow along with this guide.

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